Workflows/Document capture
// Document capture
Stop letting requests die in personal inboxes and phone galleries.
We deploy a capture module that takes WhatsApp photos, email attachments, sheets, and scans into one lane, then hands structured work into Paperpike OS.
// Where this applies
Built where work arrives messy
Most mid-market ops do not have a document problem. They have a channel problem. Capture fits teams that already receive work through chats, scans, and spreadsheets.
Industry / operation
The constraint
Distributor inbound
RFQs and POs arrive as photos, PDFs, and Excel dumps across staff phones.
Dealer / service desks
Walk-in paperwork gets photographed once, then lost between WhatsApp and email.
Multi-language suppliers
Scanned requests in mixed languages sit unread until someone retypes them.
Audit-facing SMEs
Source documents live in silos, so packs for owners and auditors take days.
// How it works
From inbox chaos to structured intake
01
Collect the channel
WhatsApp, email, scans, and sheets land in one capture workspace instead of personal threads.
02
Extract the signal
Line items, parties, dates, and references become reviewable structure.
03
Route the work
Hand off to quotation, tender, delivery, or ops queues without retyping.
04
Retain the source
Originals and structured records stay linked for team review and audits.
// Plugs into Paperpike OS
One workflow. One source of truth.
Capture is the front door. Once documents enter cleanly, every downstream workflow can write back to the same source of truth instead of inventing another folder.
See Paperpike OS// Related workflows
Other modules on Paperpike OS
// Deploy
Deploy document capture
Tell us how requests enter the company today. We scope capture to your channels, document types, and Paperpike OS.
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